Mario presentation – Nextcloud
- open source
- self host or host through a provider
- apps (like plugins in WP)
- everything in one place and integrated
- easy collaboration
- sync to phone
Nextcloud use examples:
Document storage (like Dropbox, Google Drive, etc)
- file system
- sync locally
- Trello like kanban board
- blog post production pipeline
- calendar integrated
- items from Deck integrated
- feed of all things that have happened (added event to calendar, completed task, etc.)
- for blocking spam/hack attempts
- RSS feed
Patty presentation – Airtable
- Free version
- Pay for extensions
- Pay by seat
- Free plan for clients
- Better organization (different views) than Google Sheet
New site process:
- drop XML sitemap into AirTable
- organize into tables for each page
- label and categorize pages
- IA view with chunks and page map
- client adds Google Doc (with template) for every page for new content
- works great for large projects (makes it easier for them to see what content they need to do)
Best practices for getting content written on big projects?
- no comments in Google Docs
- how to retain semantic aspects during copy/paste (italic, bold, links, etc.)? (https://kinsta.com/blog/google-docs-to-wordpress/)
- have client focus on copy rather than design
How do you manage tasks?
- Gmail email to Google task ->
- Insightly (to get group of tasks)
- Google Calendar schedule blocks
- Use Outlook and color code emails into different categories. Can also transfer with Outlook into a nondate location. Use Calendar which generates reminders which are easily dismissed.
- Nextcloud DIY approach (Linux)
How to make hierarchy of tasks (what tasks depend on what)?
- Trello not quite granular enough
- Nextcloud Deck – more flexibility
- MS Project
- https://appsumo.com/products/bloo/ (Trello with nested tasks, different views)
How do you evaluate new tools / decide when to switch?
- focus on pain points
- paradigm shifts harder to evaluate
- prioritize impact
- ignore the shiny – does it work?
- ask meetup community!
Is it bad to use @gmail email address for your business?
- depends on business (branding, marketing, or tech business maybe customer would expect custom domain)
- local business might matter less
- looks a bit more professional to have custom domain. more trustworthy?
- gmail is recognizable
- is possible to hurt email deliverability by misconfiguring custom domain (SPF, DKIM records). @gmail just works