As a Meetup Host you’ve agreed to the following responsibilities:
- Work with a Co-Host so that the responsibilities are shared. This allows you to cover for each other when needed due to illness or planned absence. It also assures multiple views on topics.
- Use the provided resources to retain the WPSeattle “brand” including:
- pre-printed name tags that include our logo and a place for pronouns
- postcard/business cards
- other swag left from WordCamps, pens, stickers, etc
- Follow the agenda outline
- You are expected to abide by and mention The Five Good Faith Rules of the global WordPress Community:
- WordPress Meetups are for the benefit of the WordPress community as a whole, not specific businesses or individuals. All actions taken as an event organizer are with the best interest of the community in mind.
- Membership in the local Meetup group is open to all who wish to join, regardless of ability, skill, financial status, or any other criteria.
- Meetups are volunteer-run with volunteer speakers. In cases where a modest attendance fee might be necessary, this fee should only cover the costs of the Meetup and shouldn’t be used to pay speakers or organizers.
- Meetup groups allow events to be organized by any reliable/trusted member of the community.
- Meetups are welcoming places where everyone works to foster an accepting environment which is free of discrimination, incitement to violence, promotion of hate, and general jerk-like behavior.
- Use of Host-level access to our Meetup.com Pro Membership in order to:
- Customize each month’s event with topic and possibly photo change
- Announce each month’s event using red Announce button
- After the event, check-in folks by name to indicate if they attended or not and keep a count of attendance
- Thank attendees via email. IF your group takes minutes they can be posted on the WPSeattle website first, then include a link to them in this email.
- In the event you cannot attend a scheduled Meetup:
- You have your co-host cover for you.
- Ask another Meetup host to cover for you.
- If you must cancel, send an email via Meetup to all who are registered, ideally as much in advance as possible.
- And if you need to get help feel free to email organizers@wpseattle.org and the leadership team will handle it.
- Attend and participate in quarterly Host Meetings as able. These are an opportunity to share ideas, get support and influence the direction of all community activities.