Meetup Host Responsibilities

As a Meetup Host you’ve agreed to the following responsibilities:

  • Work with a Co-Host so that the responsibilities are shared. This allows you to cover for each other when needed due to illness or planned absence. It also assures multiple views on topics.
  • Use the provided resources to retain the WPSeattle “brand” including:
    • pre-printed name tags that include our logo and a place for pronouns
    • postcard/business cards
    • other swag left from WordCamps, pens, stickers, etc
    • Follow the agenda outline
  • You are expected to abide by and mention The Five Good Faith Rules of the global WordPress Community:
    1. WordPress Meetups are for the benefit of the WordPress community as a whole, not specific businesses or individuals. All actions taken as an event organizer are with the best interest of the community in mind.
    2. Membership in the local Meetup group is open to all who wish to join, regardless of ability, skill, financial status, or any other criteria.
    3. Meetups are volunteer-run with volunteer speakers. In cases where a modest attendance fee might be necessary, this fee should only cover the costs of the Meetup and shouldn’t be used to pay speakers or organizers.
    4. Meetup groups allow events to be organized by any reliable/trusted member of the community.
    5. Meetups are welcoming places where everyone works to foster an accepting environment which is free of discrimination, incitement to violence, promotion of hate, and general jerk-like behavior.
  • Use of Host-level access to our Pro Membership in order to:
    • Customize each month’s event with topic and possibly photo change
    • Announce each month’s event using red Announce button
    • After the event, check-in folks by name to indicate if they attended or not and keep a count of attendance
    • Thank attendees via email. IF your group takes minutes they can be posted on the WPSeattle website first, then include a link to them in this email.
    • In the event you cannot attend a scheduled Meetup:
      1. You have your co-host cover for you.
      2. Ask another Meetup host to cover for you.
      3. If you must cancel, send an email via Meetup to all who are registered, ideally as much in advance as possible.
      4. And if you need to get help feel free to email and the leadership team will handle it.
  • Attend and participate in quarterly Host Meetings as able. These are an opportunity to share ideas, get support and influence the direction of all community activities.